Set Up Organization Function and Sub Function

To set up organization function and sub function codes for G/L account summary codes, follow the steps below.

Note: Note: You cannot create a sub function code if the function code it corresponds to is in use.

Function

Go to Maintenance > new world ERP Suite > Chart of Accounts > G/L Account Summary Codes.
On the G/L Account Summary Codes page, drill down to the G/L Account Summary Codes > Base Financial > G/L Organizations > Organization Function and Sub Function folder.
Click the Organization Function and Sub Function folder to open it. If no items or sub-folders exist, the "No results" message appears beneath the folder.
While the Organization Function and Sub Function folder is highlighted, click New to create a new code. The G/L Account Summary Code dialog box appears where you can enter the necessary information for each Organization Function. To edit an existing code, click the code description hyperlink to open the G/L Account Summary Code dialog box.

In Code, type an alphanumeric name for the code type, for example: 410. The maximum character length is 16; the minimum is 1. There are no character restrictions. The code must be unique by category and type.
In Description, type a textual description for the code, for example: General Government. The maximum character length is 64; the minimum is 1. There are no character restrictions. This is the description that displays on all pages and reports.
Select a Report Sequence Number, which is the order in which the code displays in the list for reporting purposes, for example: 10. The available options are 1 through 255. The default is 1. The number must be unique by level.
It is recommended that you space out the sequence numbers between codes to allow for future insertions. Most users find that starting at 5 and incrementing by 5 accomplishes this.

Click Save/New after you type an entry and want to add another code definition. Click Save after you type the last entry.
Click Cancel to close the dialog box. The new code appears as an item under the Organization Function and Sub Function folder; when you add a sub function type to it, the item becomes an Organization Function folder.
Repeat the above steps 4-9 until all Organization Functions are entered.

Select an Organization Function item or folder (i.e., General Government) to highlight it and click New. The G/L Account Summary Code dialog box appears and displays the folder hierarchy in the top of the dialog box.

Enter the Code, Description, and Report Sequence Number for each Organization Sub Function. Example: Code = 411, Description = Legislative, Report Sequence Number = 5.

Click Save/New after you type an entry and want to add another code definition. Click Save after you type the last entry.
Click Cancel to close the dialog box. The new code appears as an item under the selected Function folder.
Repeat the above steps 1-4 until all Organization Sub Functions are entered under the specific Function folder.